The ADDPC Grants Policy and Procurement Management Policies and Procedures outline our rules and regulations.
Here are some basic questions many prospective applicants have about our grants:
Who is eligible to apply for competitive ADDPC grants, also known as RFGAs?
The following groups can apply for our funding: nonprofit organizations with 501(c)(3) status, for-profit businesses, state agencies, state universities, Arizona recognized tribes, or a combination of any of these groups.
What is the average award for projects?
Answer: Award amounts vary, depending on the scope of the project and the funding amount currently available.
What is the length of time of awards?
Answer: Contracts may be awarded for up to one year.
Are contracts renewed after the first year?
Contracts may be renewed based on outcome performance measures.
How will I be notified of an upcoming grant opportunity?
Answer: New open grant opportunities are officially announced via email to the ADDPC grants list and general email list. They also appear on our website and social media channels. You can sign up here to subscribe to ADDPC emails.
When will I be notified if I’ve received an award?
Answer: Once the ADDPC approves a project for funding, official notification is sent via letter to the applicant. Projects can’t begin until official notification is received.
I’m applying for a competitive grant. Can I contact Council members or staff on how to write my proposal for funding?
Answer: No. Prospective applicants applying for a competitive grant should only contact the ADDPC Contracts Manager for clarification on the scope of work, instructions or terms and conditions. No other advice will be provided to help in the writing of the proposal. Prospective applicants are also advised not to contact Council members and/or other ADDPC staff for any assistance.
If I have a contract, how do I get paid?
Answer: Contracts awarded by the ADDPC are on a reimbursement basis. Organizations will receive reimbursement forms and won’t be reimbursed more than monthly and no less than quarterly. Each organization is required to keep all detailed back-up receipts of expenditures and may be required to submit back-up documentation if requested.
If I have a contract, do I have programmatic reports to fill out?
Answer: Each contractor will be required to submit narrative reports on their project implementation plan. Narrative reports provide detail to the ADDPC on the progress of the program and if any technical assistance is necessary to ensure program success. The Contracts Manager will provide a template to use and a schedule to follow.
How long do I have to keep contract records after the end of ADDPC funding?
Answer: Per federal law, organizations receiving federal grants are required to keep all financial and program records for 5 years, starting from the date the contract ended.
Can I submit a proposal or idea for the Council to fund outside of the competitive grants process?
Answer: The Council does not fund unsolicited proposals. We do offer a “Request for Information” process about once a year to submit ideas. Please sign up for our email list to receive updates.
For questions or clarifications, please contact Contracts Manager Marcella Crane at (602) 542-8976.